Meeting Minutes

SERVICE DELIVERY REGION XI
RWIA/RWIB/YAC MEETING Minutes
August 16, 2007

Summary Minutes Note:

The following are tentative Summary Minutes of the public meeting identified above. They have not been officially approved and they remain subject to amendment and/or correction at a future public meeting. As a result of the meeting, there may also exist Meeting Notes regarding non-action items addressed during the meeting. Any such Meeting Notes are public records and are available upon request.

I. Call to Order/Roll Call/Confirmation of Quorum

The Chair, Dave Reed called the Regional Workforce Investment Alliance to order, there was a quorum present for conducting business. Present for the RWIA were Joan Acela, Michael Galloway, Mark Hanson, Cyril Mandelbaum, Howard Pothoven, David Reed, Larry Scalise (phone), Anjela Shutts, Merrill Stanley, James Strohman, Max Worthington, Man/in Grace. Present for the RWIBwere Bob Brown, Rob Denson, Karnale Manuel, Dr. Braxton Pulley, P.J. Sass, Jeff Smith, Michael T. Smith, Bill Ward, Terry Meek, Rosie Thierer; Others present were Michael Wilkinson, Sue Ayers, Gina Scione, Jim Underwood, Doug Williams, Jack Cline, Sue Chapman, John Carr, Joe Robbins, Jonathan Wilson

II. Public Comment

There was no public comment.

III. June 21. 2007 Meeting Minutes - Action

Motion by Howard Pothoven for the RWIA to approve the June 21, 2007 Meeting Minutes. Seconded by Man/in Grace, motion Carried.

IV. Financial Update.

Joe Robbins Motion by Mike Galloway for the RWIA to receive and file financial report as is, seconded by Mark Hanson, motion Carried. V. Review and Possible Action by RWIB on Certified Training Providers Motion by Braxton Pulley of the RWIB to table until the next meeting. Seconded by Bob Veal, motion Carried.

VI. Discussion and Possible Action on Customer Service Plan Modifications

Motion by Man/in Grace of the RWIA to accept change to the language on page 10, seconded by Max Worthington, Motion Carried. Motion by Cyril Mandelbaum to accept page 11 as is, seconded by Anjela Shutts, Motion Carried.

VII. Monthly Reports: Jim Underwood. Sue Avers. Jack Cline. and Steve McCann

Motion by Max Worthington of the RWIA to receive and file monthly reports, seconded by Howard Pothoven, motion Carried.

VIII. Discussion on Board Training Opportunity from Liz Weinstein

Board members are to respond to Mike Wilkinson regarding their preference for Board Training from Liz Weinstein.

IX. Discussion and Possible Action on Use of Incentive Funds

There was no discussion on this item due to lack of a quorum.

X. Directors Report

Motion by Anjela Shutts of the RWIA to receive and file the Directors Report as is, Seconded by Cyril Mandelbaum, Motion Carried.

XI. Additional Non-action Items of Interest

Discussed proposed Board meeting schedule handout that was distributed.

XII. Adjournment

Motion to adjourn by Cyril Mandelbaum, seconded by Max Worthington, motion Carried.

The established protocol for minutes of this meeting is to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.

 

Service Delivery Region XI
Joint RWIA/RWIB/YAC Meeting
Workforce Center
3rd Floor Board Room, 430 East Grand Avenue
Des Moines, Iowa
May 17, 2007 1:00 pm

Summary Minutes Note:

The following are tentative Summary Minutes of the public meeting identified above. They have not been officially approved and they remain subject to amendment and/or correction at a future public meeting. As a result of the meeting, there may also exist Meeting Notes regarding non-action items addressed during the meeting. Any such Meeting Notes are public records and are available upon request. To date, $892 Taxpayer dollars have been spent publishing Summary Minutes.

Attendees: RWIA: Howard Pothoven, Merrill Stanley, James Strohman, Mark Hanson, Joan Acela, Marvin Grace, David Reed, Michael Galloway, Max Worthington; RWIB: Michael Smith, Braxton Pulley, Robert Veal, Bob Brown, Chris Shinn, J. Kamale Manuel, Bill Ward, Mary Chapman, Jill Olson, Cindi Cannavo, Terry Meek, Richard Clark, Jan Smith, Greg McCullough; Others: Mike Wilkinson, Joe Robbins, Jim Underwood, Jack Cline, Kristi Judkins, Jonathan Wilson, Susan Mrzena, Sue Ayers

I. Call to Order/Roll Call/Confirmation of Quorum

Dave Reed, Chair of the Regional Workforce Investment Alliance, and Karnale Manuel, Chair of the Regional Workforce Investment Board called the meeting to order at 1:09 pm. There was a quorum of the RWIA and RWIB for conducting business. There was no quorum for the Youth Advisory Council.

II. Public Comment

Karnale Manuel presented certificates of recognition to the Youth Services team of the Workforce Center.

Jonathan Wilson distributed a Memorandum regarding protocols for Meetings and Records as it relates to a 28E entity due to a recent legislative amendment.

III. RWIA Meeting Minutes

Motion by Howard Pothoven to approve the February 15, 2007 and April 19, 2007 tentative minutes. Seconded by Max Worthington. Motion Carried.

IV. Designation of Public Records Custodial Responsibilities

"In accordance with the provisions of Iowa Code Section 22.1(2), Michael Wilkinson and Sue Ayers should be and are hereby jointly and severally delegated the responsibility of implementing the requirements of Iowa Code Chapter 22 (Iowa Open Records Law). The foregoing delegations shall take effect immediately and shall continue indefinitely unless the employment of either by DMACC terminates or another designation is formally adopted, whichever occurs first." Motion by Merrill Stanley to approve resolution, seconded by Mark Hanson. Motion Carried.

V. Financial Update

Joe Robbins gave a financial update.

VI. Discussion of and Possible Action on RWIA-RWIB Agreement

Updated agreement was handed out. Modifications where made from the discussions last month. Three changes were made to the agreement. Motion was made by Mike Smith to table until next meeting, seconded by Marvin Grace. Motion Carried

VII. Customer Service Plan Review and Comment

Motion by Marvin Grace to approve Customer Service Plan with changes in policy language, seconded by Howard Pothoven. Motion Carried

VIII. Discussion of WIA Incentive Funds

Mike Wilkinson discussed several different proposals that were in the board packet that incentive money could be used for. No final recommendation was made and no action was taken.

IX. Discussion of RWIB Budget and Possible Action by RWIA

Karnale discussed the budget estimating what is necessary at the meetings and travel expenses. Discussion was tabled until the Executive Committee met.

X. RWIA By-laws

Jonathan Wilson has circulated the proposed by-laws to government attorneys in Region 11. He reported that no objections or suggested further changes have been received. Motion made by James Strohman to adopt the by-laws, seconded by Mark Hanson. Motion Carried.

Selection of two Executive Committee members was discussed. Max Worthington and Merrill Stanley volunteered. Marvin Grace motioned to approve them as at-large Executive Committee members, seconded by Mike Galloway. Motion Carried

XI. Monthly Reports

Motion by Mark Hanson to approve and file, seconded by Max Worthington. Motion Carried.

XII. Additional Non-Action Items of Interest

None

XIII. Adjournment

Motion by Marvin Grace to Adjourn, seconded by Merrill Stanley. Motion Carried.

The established protocol for minutes of this meeting is to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.

 

Service Delivery Region XI
CIETC Meeting
Workforce Center
3rd Floor Board Room, 430 E Grand Avenue Des Moines, Iowa
May 17, 2007 3:15 p.m.

Summary Minutes Note:

The following are tentative Summary Minutes of the public meeting identified above. They have not been officially approved and they remain subject to amendment and/or correction at a future public meeting. As a result of the meeting, there may also exist Meeting Notes regarding non-action items addressed during the meeting. Any such Meeting Notes are public records and are available upon request. To date, $892 Taxpayer dollars have been spent publishing Summary Minutes.

Attendees for CIETC: Joan Acela, Chris Coleman, Frank Cownie, Michael Galloway, Mark Hanson, Howard Pothoven, David Reed, Merrill Stanley, Max Worthington, Marvin Grace. Others: Michael Wilkinson, Sue Ayers, and Jonathan Wilson.

I. Call to Order/Roll Call/Confirmation of Quorum

The meeting was called to order by Chair Dave Reed. There was a quorum present for conducting business.

II. Public Comment

There was none, except Jonathan Wilson distributed a Memorandum regarding protocols for meetings and records as it relates to a 28E entity due to a recent legislative amendment.

III. CIETC Minutes

Motion by Mike Galloway to approve the February 15, 2007 and April 19, 2007 tentative minutes, seconded by Mark Hanson. Motion Carried.

IV. Designation of Public Records Custodial Responsibilities

"In accordance with the provisions of Iowa Code Section 22.1(2), Michael Wilkinson and Sue Ayers should be and are hereby jointly and severally delegated the responsibility of implementing the requirements of Iowa Code Chapter 22 (Iowa Open Records Law). The foregoing delegations shall take effect immediately and shall continue indefinitely unless the employment of either by DMACC terminates or another designation is formally adopted, whichever occurs first." Motion by Chris Coleman to approve designation, seconded by Merrill Stanley. Motion Carried.

V. Discussion and Ratification of Transfer of Project Employment Direct Grant Rights and Responsibilities.

Direct Grant Program Ratification of Transfer was handed out to all board members regarding Project Employment, requesting transfer of responsibility to DMACC. Subject to submission and payment of bills in the ordinary course, motion made by Merrill Stanley to approve, seconded by Chris Coleman. Motion Carried.

VI. Report on Insured Claim against CIETC Filed by Employee

Suzy Mrzena has filed a workers compensation claim claiming injury from a situation that occurred with another staff member. She is requesting damages. The insurance company has engaged defense counsel.

VII.Update on CIETC Winding Up

Jonathan discussed the advanced attorney accrued fees. They were able to obtain refund on unemployment compensation premiums.

VIII. Action and Ratification on Changes Regarding CIETC Bank Signatories

Jonathan Wilson discussed the resolution on Banking Signatories. Discussion on removing Mary Gottschalk's name and adding chair, vice chair, secretary/treasurer and Mike Wilkinson as signatories. The Chair and Vice Chair are already designated signatories. Need to remove Mary Gottschalk and add Mike Galloway and Mike Wilkinson as signatories. Motion by Mark Hanson to approve changes, seconded by Max Worthington. Motion Carried.

IX. Approval of Recovery of Excess Contributions to IPERS and Direction of Counsel to Request the Recovery be Refunded to CIETC

Jonathan Wilson discussed the excess contributions to IPERS for John Bargman, the credit IPERS has acknowledged, and the possible entitlement to a refund.

X Legal Update from Special Counsel Regarding Litigation and Imminent Litigation.

Motion made by Marvin Grace to go into closed session pursuant to Iowa Code Section 21 5(l)(c), seconded by Chris Coleman. Roll Call Vote was taken. Chris Coleman, Frank Cownie, Michael Galloway, Mark Hanson, Howard Pothoven, Dave Reed, Merrill Stanley, Max Worthington, Marvin Grace voted "aye". Joan Acela voted "Nay". Motion carried. At 3:47 p.m the CIETC board went into closed session.

Board came out of closed session at 4:18 p.m.

Motion made by Mike Galloway to request refund from IPERS, Seconded by Frank Cownie. Motion Carried. Joan Acela abstained from vote.

XI.Adjournment

Motion to adjourn made by Mike Galloway, seconded by Frank Cownie. Motion Carried.

The established protocol for minutes of this meeting is to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - July 20, 2006

I.Call to Order/Roll Call

The meeting was called to order by the Chair, Dave Reed. There was a quorum for conducting business. The following individuals were present:

David Reed - LEO Angela Sanders - LEO Max Worthington - LEO Cyril Mandelbaum - LEO (by telephone) Howard Pothoven - LEO Carlton Salmons - CIETC Attorney Mark Hanson - LEO Mary Gottschalk - CIETC Marvin Grace - LEO Doug Williams - CIETC Frank Cownie - LEO Jonathan Wilson - CIETC Attorney Rick dark - LEO Twilah Hotopp - RWIB Ex-Officio Anjela Shutts - LEO Terry Meek - RWIB Ex-Officio Michael Galloway - LEO Bob Brown - RWIB Merrill Stanley - LEO Robert Veal - RWIB

II.Public Comment

There was no public comment.

III.Approval of Meeting Minutes

Motion by Michael Galloway to receive and file the memo to Dave Reed from Rob Denson, stating "In compliance with Iowa Code 84A.1A(5), I would like placed in the minutes that Des Moines Area Community College (DMACC) may submit a Request for Proposal (RFP) or may enter into a contract in which DMACC would have direct or indirect interest to the Regional Workforce Investment Board (RWIB), Central Iowa Employment Training Consortium (CIETC), Locally Elected Officials (LEO), or Iowa Workforce Development (IWD). It would be my intent to not participate in any action by the Board with respect to any such RFP or contract." seconded by Cyril Mandelbaum, motion Carried.

Motion by Max Worthington to approve the April 28, 2006 LEO Meeting Minutes, May 5, 2006 LEO Meeting Minutes, May 10, 2006 LEO Meeting Minutes, and June 29, 2006 LEO Teleconference Minutes, seconded by Merrill Stanley, motion Carried. Motion by Max Worthington to table the June 15, 2006 Joint RWIB-LEO Meeting Minutes pending corrections to add Merrill Stanley to the list of attendees, and to spell out what the Plan Modifications were, seconded by Howard Pothoven, motion Carried.

IV.Review of Creative Visions Monitoring Report

The report was not discussed.

V.Financial Update

Mary Gottschalk gave a financial update.

VI.Personnel Actions

Recent personnel actions were discussed. Motion by Angela Sanders for CIETC to hire a full- time temporary person to start Monday, July 24, 2006 to assist with accounting issues, seconded by Mark Hanson, motion Carried.

VII Consideration of Process Leading to Selection of Service Provider

The process was discussed. Motion by Rick dark that steps be taken to change the Fiscal Agent, change the Service Provider, and at the demand of IWD, do these things by September 1, 2006, seconded by Michael Galloway, motion Carried unanimously by roll call vote.

VIII.Discussion of DOL Board Training 9 a.m. - 3 p.m. 8/17/06 and Possible Adjustment of Board Meeting Time

The training was discussed, no action taken.

IX. Contract Approval

The contracts for The Director's Council and the New lowan Program were discussed, as well as the contract with MCG Strategic Services and the agreement with DMACC. The Director's Council contract was not finalized yet, Motion by Mark Hanson to table that contract, seconded by Max Worthington, motion Carried. Motion by Cy McDonald for the LEO Chair to sign the NEOF contract, seconded by Angela Sanders, motion Carried. Motion by Cyril Mandelbaum to extend the agreement with DMACC until September 30, 2006, seconded by Angela Sanders, motion Carried. Motion by Cy McDonald to extend the contract with MCG Strategic Services until September 30, 2006, seconded by Anjela Shutts, motion Carried.

X. Informational Items of Interest

There were no items to discuss at this time.

XI. Legal Update from Special Counsel Regarding Threatened Litigation (Possible Closed Session)

Motion by Howard Pothoven to go into closed session pursuant to Iowa Code 21.5(1 )(c), seconded by Max Worthington, motion Carried unanimously by roll call vote.

XII. Adjournment

The Board came out of closed session and adjourned.

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO Meeting Minutes for July 13, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Chair, Dave Reed. There was a quorum present; the Sign-In sheet will serve as roll call. RWIB members were invited to attend the LEO meeting and participate in the discussion.

II. Public Comment

There were no requests to make comments.

III. Discussion Regarding Future Management of CIETC

The future management of CIETC was discussed by the Board

IV. Review of CIETC Salary and Benefit Analysis

The salary and benefit analysis was discussed.

V. Other Informational Items of Interest

A new Iowa law requiring 28E organizations to publish their meeting minutes in the paper was discussed.

VI. Legal Update from Special Counsel regarding threatened litigation (possible closed session)

There was no legal information to report, so no closed session was necessary at this time.

VII. Adjournment

The meeting was adjourned.

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO TELECONFERENCE Minutes - June 29, 2006

I. Call to Order/Roll Call

The AT&T Teleconference Operator took roll call. Those participating in the teleconference were: Doug Williams Merrill Stanley Michael Galloway Rob Denson Dave Reed Cyril Mandelbaum Mary Gottschalk Mark Hanson Angela Sanders Karnale Manuel Max Worthington Sherry Howard Frank Cownie Cy McDonald Bob Sandy Rick dark Howard Pothoven Jack Cline

Dave Reed, Chair, called the teleconference to order.

II. Discussion of and Possible Action on Continuation of Agreement with DMACC for Recommendation to Full Board

Motion by Cyril Mandelbaum to extend the agreement with DMACC for 30 days, until 8/10/06, seconded by Bob Sandy, motion Carried with a roll call vote, Mike Galloway abstained.

III. Discussion of and Possible Action on Continuation of Agreement with Mary Gottschalk for Recommendation to Full Board

Motion by Cy McDonald to extend the contract with Mary Gottschalk for 30 days, until 8/10/06, seconded by Max Worthington, motion Carried unanimously with a roll call vote.

IV. Discussion of and Possible Action on Process to Lead to Discussion on Future Management of CIETC

There was a discussion regarding IWD's request for a decision on the future of CIETC no later than July 20, 2006. There will be a Board meeting on July 13, 2006 to discuss options prior to the meeting on July 20.

V. Adjournment

The teleconference was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
Joint RWIB/LEO MEETING Minutes - June 15, 2006

I.Call to Order/Roll Call

The LEO meeting was called to order by the Vice-Chair, Cy McDonald, there was a quorum for conducting business. Michael Smith, Vice-Chair, called the RWIB to order, there was not a quorum for the RWIB. Attendees were: RWIB Michael T. Smith Bob Brown Rob Denson Bill Ward Dr. Braxton Pulley Chris Madison RWIB Ex-Officio Bill Peppmeier Terry Meek Others Doug Williams Jack Cline LEOs Cy McDonald Max Worthington Howard Pothoven Mark Hanson Bob Sandy LEOsfcont.) Sherry Howard Chris Coleman Angela Sanders Cyril Mandelbaum Michael Galloway Frank Cownie Anjie Shutts

II.Public Comment

Ako Abdul-Samad asked for a few minutes to speak about Creative Visions, and the program they operate under NEOF funds administered through CIETC. Nicole VanZandt, a former participant, spoke about how Creative Visions had given her the help she needed to change her life, and Yvette Mohammed, a staff member, spoke about services Creative Visions offers the community. Ako said he knew this Board couldn't make decisions about the NEOF funds as they come from IWD, but he wanted the Board to know about the good done through the program.

III.Board Meeting Minutes

Motion by Max Worthington to approve the April 20/April 21 2006 Joint RWIB/LEO Meeting Minutes and June 1, 2006 LEO Meeting Minutes, and to receive and file the June 7, 2006 RWIB Planning Committee Teleconference Minutes, seconded by Bob Sandy, motion Carried.

IV.Ratification of RWIB Action Taken on 4/20/06 to Approve Support Letter for Excel Community Center

This item was tabled due to a lack of quorum for the RWIB.

V.Report on Whirlpool/Mavtag Rapid Response Meeting - Sue Avers

Sue Ayers spoke about the Rapid Response meeting. About 100 individuals are being let go per month. The Dislocated Worker staff are giving out informational packets about services available to the laid off workers.

VI.Financial Status Update

Mary Gottschalk spoke about program revenues, the PJ budget is still in negotiations with IWD, and it should be "business as usual". DHS is still planning on imposing a salary limit of 110% of comparable DHS salaries for PJ staff. IWD will give CIETC a letter of intent if their budget is not finalized by July 1, 2006. The Board can't approve the budget until budget information is received from IWD. Motion by Cyril Mandelbaum to go into closed session regarding audit matters, pursuant to Iowa Code Section 21.5(1)(g), seconded by Howard Pothoven. After discussion regarding the other items needing to be discussed in closed session, Motion by Angela Sanders to table the motion to go into closed session until the end of the meeting when litigation issues will be discussed in closed session, seconded by Anjie Shutts, motion Carried unanimously with a roll call vote.

VII.Status Report and Long-Term Strategy Recommendation

Mary Gottschalk spoke about the tentative agenda for the meeting scheduled for June 19, 2006 with the Joint Planning Committee. Cyril Mandelbaum volunteered to serve on the committee.

VIII.Review of and Possible Action on COLA

Mary Gottschalk recommended using the 12 month change as shown in the Midwest Urban Index, and giving staff a 3.6% COLA raise. After discussion there was a Motion by Bob Sandy to approve the COLA based on the May Midwest Urban Index, seconded by Mark Hanson, motion Carried unanimously with a roll call vote.

IX.Review and Approval of Insurance and Benefit Proposals

Doug Williams reported that our insurance agent brought us proposals on Tuesday and told us that we had 48 hours to make a decision. Since that did not allow for time for the board to thoroughly review and vote on the proposals it would be difficult to make any changes at this time. Doug asked Mary Gottschalk to give a brief overview of the proposals. One item she pointed out as worth considering was the life insurance policy. It could be renewed July 1 and changed August 1 if the board chose. Motion by Merrill Stanley to renew the contracts with the existing carriers, seconded by Sherry Howard, motion Carried with a roll call vote, with Angela Sanders abstaining because she is employed by Principal.

X.Update and Potential Modification of Personnel Policies

Doug Williams reviewed the revised Nepotism policy, and the corrections to the wording of the PTO policy. Motion by Men-ill Stanley to approve the Personnel Policy changes, seconded by Angela Sanders, motion Carried unanimously with a roll call vote.

XI. Interim Management Report

Doug Williams reported that, as well as working on Personnel Policies and insurance proposals, working with IWD and on financial matters, he has been meeting with each county's Board of Supervisors, and will also meet with the Des Moines City Council. Staff have prepared their job descriptions and supervisors have reviewed them, they will now be reviewed by Mary Gottschalk and DMACC Human Resources, and comparable wages will be looked at. Doug also said he hopes to bring a recommendation to the July 20 meeting of a coordinator to be housed in Newton to work with the dislocated Maytag workers.

Michael Smith asked Doug if he was meeting with staff on a regular basis. Doug replied that he and Mary Gottschalk meet with staff every Monday morning to keep them up to date, as well as meeting with department supervisors weekly.

XII.Discussion of RWIB Legal and Financial Issues with Possible Board Action

Michael Smith said the RWIB was still requesting approval for the Executive Committee to attend the NAWB conference next spring in Washington, DC.

XIII.Update on 28E Agreement and By-Laws

Jonathan Wilson reported that he had reviewed the copies of 28E agreements throughout our 2 region. There were differences in the dates and contents on file in different counties. Chris Coleman pointed out that there is new legislation that should be reviewed as it pertains to the By- Laws and 28E agreement. Jonathan Wilson agreed to prepare a memo listing the new requirements. Motion by Anjela Shutts to refer the 28E Agreement and By-Laws to counsel to review and identify how they can be enhanced, and bring back to the Board for approval subject to the authorization of the member governments, seconded by Michael Galloway, motion Carried with a roll call vote, with Mark Hanson abstaining. An Organizational Committee made up of Merrill Stanley, Anjie Shutts, and Max Worthington was named to work with counsel on the By- Laws and 28E.

XIV.RWIB Planning Committee Recommendation on Extending WIA Youth Subcontract

During the closed session for the LEOs the RWIB held a brief teleconference with the members present and Braxton Pulley via telephone, they took action to recommend to the LEOs that the Youth Subcontract with ICHS be extended for one year, subject to funds availability.

XV.WIA Customer Service Plan Modification

During the closed session for the LEOs the RWIB held a brief teleconference with the members present and Braxton Pulley via telephone, they took action to recommend to the LEOs that the WIA Customer Service Plan Modification be approved.

XVI.Certification of WIA Training Providers

This item was tabled due to a lack of quorum for the RWIB.

XVII.Legal Update from Special Counsel Regarding Threatened Litigation (Possible Closed Session)

Motion by Max Worthington to go into closed session regarding audit matters, pursuant to Iowa Code Section 21.5(1)(g), regarding personnel matters, pursuant to Iowa Code Section 21.5(1)(i), and regarding litigation matters, pursuant to Iowa Code Section 21.5(1)(c), seconded by Cyril Mandelbaum, motion Carried unanimously with a roll call vote.

When the LEOs came out of closed session they reconvened in order to take action on the recommendations the RWIB discussed in their teleconference. Motion by Max Worthington to accept the RWIB recommendation that the Youth Subcontract with ICHS be extended for one year subject to funds availability, seconded by Angela Sanders, motion Carried.

Motion by Anjela Shutts to accept the recommendation that the WIA Customer Service Plan Modification be approved, seconded by Mike Galloway, motion Carried.

XVIII.Adjournment

The meeting was adjourned after the closed session.

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - June 1, 2006

1. Call to Order/Roll Call

The meeting was called to order by the Vice-Chair, Cy McDonald. There was a quorum for conducting business. Motion by Bob Sandy to approve the agenda, seconded by Max Worthington, motion Carried.

2. Public Comment

There was none.

3. Board Meeting Minutes

Jonathan Wilson told the Board he had reviewed and approved the minutes and nothing needed to be done beyond receiving and filing them. Motion by Chris Coleman to receive and file the March 14, 2006 Youth Advisory Council Meeting Minutes, March 14, 2006 RWIB Meeting Minutes. March 16, 2006 LEO Meeting Minutes, April 7, 2006 LEO Meeting Minutes, Approve April 12, 2006 LEO Executive Committee Meeting Minutes, and May 18, 2006 LEO Meeting Minutes, seconded by Howard Pothoven, motion Carried.

4. Report on Whirlpool/Mavtag Rapid Response Meeting - Sue Avers

Doug Williams explained that Sue Ayers was unavailable today, and that he would ask her to attend the next Board meeting to give an update on Whirlpool/Maytag. Doug distributed copies of a letter from Senator Harkin and Congressman Boswell to Secretary of Labor Elaine Chao, asking her help with funding for the laid off Maytag workers. Max Worthington said there are a lot of issues impacted by this closing that people aren't aware of, such as the water rate in Newton going up 19%, in part because Maytag is no longer using the amount of water they used to.

5. Financial Status Update - Mary Gottschalk

Mary Gottschalk reported that the cash flow seems fine. We should have the rest of our computers back from the FBI within a week to 10 days, she should then be able to do the reconciliations and close-outs for March, April, and May. She said she has a budget for WIA and noted that funding for the Youth and Adult programs has gone down, but there is an increase for Dislocated Workers. The PJ budget will be negotiated with IWD.

Mary told the Board that CIETC is no longer the fiscal agent for IWD. She was asked what kind of fee CIETC received for that service, and how it would affect the budget. She replied that it was a minimal amount compared to the overall budget; as far as she can tell it's less than $50,000. There was discussion about documentation for the arrangements like this between CIETC and IWD. There was a discussion about the impact it would have on ClETC's health insurance costs if payroll for the Navigator and New lowan programs are taken back by IWD. There was discussion about the format the board would like to see for future financial reports. Mary said the key issue is for the Board to be able to see that the money is being spent the way the budget says it is to be spent. Mary also pointed out the need for a Budget Committee. There was also discussion about the awkwardness of the current accounting software. Mary told the Board the CIETC staff has been doing a wonderful job under very difficult circumstances.

6. Consultant Recommendations for CIETC Long Term - Mary Gottschalk

Mary Gottschalk distributed a chart from the Greater Des Moines Partnership showing service pipelines. She recommended CIETC become involved with an initiative to define workforce development more broadly. ISED has gotten funds from the Casey Foundation to conduct discussions on services in this region. There was discussion about CIETC participating in the project. Motion by Rick dark to convene the joint RWIB/CIETC Planning Committee to investigate participation, seconded by Anjela Shutts, motion Carried.

Mary also distributed a hand-out about Board responsibilities. Carl Salmons pointed out that it didn't apply to CIETC because a 28E board is different from a non-profit. Jonathan Wilson suggested referring it to Carl to be modified for CIETC. Dianne Milobar pointed out that some of that information is in the WIA Handbook. Chris Coleman said there was training being held on June 22 at DMACC that would be helpful. He will get information to the secretary to send to the Board.

7. Update and Potential Modification of Personnel Policies - Doug Williams

There was discussion about the recommendations from the Personnel Committee about changes to the Personnel Policies. The Nepotism policy was tabled for further review by the committee because the Board had concerns about the language, about domestic partner relationships, and relatives of Board members. Motion by Chris Coleman to approve the remaining recommended changes, seconded by Merrill Stanley, motion Carried. The changes are:

X Definitions. Page 8 Changed definition of Administrative Suspension, Administrative Suspension shall be with pay.

X Acceptance of Gifts and Gratuities. Page 14 Changed value, employees cannot accept anything over the value of $3.

X External Recruitment. Page 17 Added statement of non-discrimination.

X Overtime. Page 28 Eliminated comp-time, all overtime is now paid.

X Supplemental Wage. Page 29 Eliminated bonus system, took salary approval from the CEO and gave it to the Board.

X Severance Pay. Page 39 Eliminated severance pay of 50% of previous year's salary for CEO and CFO.

X Order of Layoff. Page 41 Removed CIETC Affirmative Action/EEO goals as a criteria for the order of layoff.

X Holidays. Page 43 2 Removed authority of the CEO to approve awarding staff additional one-time Holidays.

X FMLA. Page 48 Added statement that FMLA shall be measured forward from the day the employee's first FMLA begins, changed so that employees shall be restored to their position.

X Workers Compensation. Page 51 Removed statement that failure to report an accident within 24 hours relieves the agency from responsibility.

X Use of Personal Vehicles. Page 53 Changed rate of mileage reimbursement from .25 per mile to the approved IRS rate, less 54.

X Cell Phones. Page 59 Removed statement that employees failing to reimburse the agency for their cell phone bill should have the amount deducted from their paycheck.

8. Interim Management Report - Doug Williams

Doug Williams reported that he is in the process of scheduling meetings with the Boards of Supervisors in each of the counties. He is finding CIETC staff eager for change, and is working closely with department supervisors. He has been holding weekly staff meetings and weekly meetings with supervisors.

9. Staffing Update (Employment Separations) - Doug Williams

Doug Williams reported that Nathan Brooks had resigned effective May 31, Nick laria was resigning effective June 15, and Kelly Ayers and Anna Eck had abandoned their positions.

10. Old Business/New Business

Carl Salmons told the Board that, because of open meeting laws, AOId Business/New Business^ can only be used for informational items, action can't be taken. He said he and Jonathan Wilson agreed that in the future this item should be called AInformational Items of Interests.

Karnale Manuel noted that he has some questions about RWIB legal and financial issues, and would like that to be on the Joint Meeting Agenda for June 15. Michael Galloway said we should invite someone from IWD to that meeting to answer questions, Dianne Milobar said she would be there.

11. Legal Update from Special Counsel Regarding Threatened Litigation (Possible Closed Session)

Motion by Max Worthington to go into closed session pursuant to Iowa Code Section 21.5(1)(c), seconded by Angela Sanders, motion Carried unanimously with a roll call vote.

12. Adjournment

After the closed session ended, the meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - May 18, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Chair, Dave Reed. Everyone around the table introduced themselves. There was a quorum for conducting business. The attached sign-in sheet will serve as roll call.

II. Approval of Prior Meeting Minutes

The minutes were hand-carried to the meeting, and the Board wanted more time to review the minutes. Motion by Max Worthington to table the minutes until the next meeting, seconded by Michael Galloway, motion Carried.

III. Program Updates by CIETC Staff

Sue Ayers spoke briefly about the Dislocated Worker program. She distributed the agenda for a Rapid Response Meeting to be held at Whirlpool/Maytag on Tuesday, May 30, 2006. She said they hope to have an office in Newton for those individuals, so they won't have to travel to Des Moines for services.

Pam Jones reported on the Promise Jobs program. She told the Board there are currently 2,723 active PJ cases in this region, 1,705 of which are managed by CIETC staff with an average case load of 115, and 1,017 handled by IWD staff with an average case load of 85. She also noted that there were 1,178 Limited Benefit Plans implemented between March 1 2005 and March 1, 2006.

Mary Ubinas distributed information about Project Employment and the Harkin Learning Center. She noted that the training most employers have asked for is in soft skills. Participants also attend Job Club here at the Workforce Center.

IV. Update from IWD

Mike Wilkinson discussed the Whirlpool/Maytag plant closing, and the services IWD is providing to those workers. He also discussed the Press Release that went out today announcing the closing of small IWD offices throughout the state, and the termination of Erv Fett. Laurie Rieck and Tony Dietsch will be returning to work.

Grant Dugdale addressed the Board about the research he has been doing into whether legal fees would be an allowed cost for CIETC. He feels that all or most of the legal costs will be reimbursable, any possible litigation costs will need to be reviewed on a case-by- case basis. Karnale Manuel asked if the cost would be covered if any RWIB member needs counsel, as he has been called to testify before the Legislative Oversight Committee. Mr. Dugdale said he would check into that. Carl Salmons noted that, as both he and the Davis firm were employed by the CIETC board, he didn't feel it was appropriate to represent individuals in the matter.

V. Distribution of Personnel Policies for Beginning of Review

Copies of the most recent Personnel Policies were distributed to Board Members. Doug Williams pointed out the Nepotism Policy on page 13, and noted that was one of the first things he thought should be updated. He said he would like to work with Carl Salmons on the changes, as well as with the Personnel Policy Committee.

VI. Job Description Update Process

There was a discussion of the process that will be used to update the job descriptions. The descriptions, along with recommended salary ranges, will be brought back to the Board for approval before being adopted. There was discussion of page 60, Section 16, in the Personnel Policies, regarding Executive Director authority. Motion by Chris Coleman to remove Section 16 effective immediately, seconded by Frank Cownie, motion Carried unanimously with a roll call vote.

VII. Appointment of Board Personnel Committee

Merrill Stanley, Howard Pothoven, and Anjela Shutts agreed to serve on the committee. Motion by Chris Coleman to approve the appointment of the Personnel Committee members, seconded by Cyril Mandelbaum, motion Carried.

VIII. Financial Status Update

Mary Gottschalk spoke to the Board about the progress she is making in identifying financial issues. She stated the cash flow situation seems to be ok at this time, she and Karen Cogan have worked through the General Ledger, she knows the bank balances and will do reconciliations. She said she felt it would make things easier for the Executive Committee if she also had authority to sign checks for CIETC. Two signatures are required, so one of the Executive Committee would still need to be available to sign as well. Motion by Frank Cownie to add Mary Gottschalk as signatory to the CIETC checking account, seconded by Max Worthington, motion Carried with a roll call vote, with Sherry Howard voting no. The Board also recommended adding Mary to the fraud and theft insurance policy.

Mary told the Board that IWD has pulled the contract for CIETC to act as their fiscal agent. She is working on trying to determine next year's budget for funding all the programs. She is working on closing out March and April, but we may not have all the information back from the FBI needed to complete that.

She reported that the firm chosen in our RFP process to do our audit for this fiscal year sent a letter of resignation. It will be very difficult to find another firm at this point; our best option is probably to have the State Auditor's office do it, and the State Auditor is willing to do so. Motion by Frank Cownie to use the State Auditor for our PY=05 audit as Sole Source because of the emergency situation caused by the resignation of our previous auditor, with further documentation provided at the June 1, 2006 Board Meeting, seconded by Cyril Mandelbaum, motion Carried unanimously with a roll call vote.

Karnale Manuel asked if we are on track to do the required year-end performance reports. Jack Cline replied that we have, or will shortly have, all the information needed for those.

IX. Interim Management Report

Doug Williams reported that he has been meeting with staff, individually as well as in groups, and has found them to be concerned and committed to the uninterrupted provision of services to clients. He said he has been reviewing the Personnel Policies, and may develop recommendations with the Personnel Policy Committee before bringing them before the full Board- Doug distributed a letter of appreciation sent to Dave Stanley by one of his clients. He also pointed out that CIETC has identified $1,162 from the Great Iowa Treasure Hunt, thanks to a heads-up from Merrill Stanley, and is in the process of trying to recover that money.

X. Monthly Program Reports

Motion by Bob Sandy to receive and file the Promise Jobs, NEOF, Project Employment, Dislocated Worker, WIA Adult and Youth, and ICHS reports, seconded by Max Worthington, motion Carried.

XI. Old Business/New Business

A letter from the CIETC staff was distributed, expressing their concerns. Dave Reed pointed out that in his comments before the Legislative Oversight Committee he did not say CIETC should be dissolved, he was just expressing his personal opinion that a transition to DMACC would be good. He said he thinks about CIETC, the staff, and the clients night and day.

Jonathan Wilson spoke about IPERS issues, he has a meeting scheduled for 5/22/06 with IPERS.

Karnale Manuel told the Board he has been called to appear before the Legislative Oversight Committee, Sherry Howard has also been called.

Max Worthington made note that he has no present intention of resigning from the Board, and would strongly oppose the disbanding of CIETC.

Cy McDonald pointed out that the Boards of Supervisors in our region also have concerns about what is going on at CIETC, and said he thought it would be a good idea for Doug Williams to schedule a time to attend a Board meeting in each county.

Jonathan Wilson proposed passing a resolution to let the CIETC staff know of the Board's appreciation of their hard work. Motion by Dave Reed to pass the following resolution: A.The Board expresses appreciation to the CIETC staff for their continuing, dedicated service to ClETC's program recipients. The Board is committed to identifying problems, addressing problems, and making decisions going forward, guided by the best interests of the agency, its fine staff members, and ultimately the people of our region who need its services., seconded by Cy McDonald, motion Carried unanimously with a roll call vote.

XII. Public Comment

Karnale Manuel asked if the Board wanted to continue having joint meetings with the RWIB on alternating months. The Board felt it was a good idea to continue doing so, and giving both Boards the opportunity to discuss together. The next joint meeting is scheduled for 6/15/06. The Board felt a month was too long to wait for the next meeting, and agreed to have a LEO meeting on 6/1/06.

XIII. Legal update from Special Counsel

Motion by Frank Cownie to go into a closed session, pursuant to Iowa Code Section 21.5(1)(c), seconded by Merrill Stanley, motion Carried unanimously with a roll call vote.

XIV. Adjournment

Motion by Max Worthington to reconvene in open session, seconded by Bob Sandy, motion Carried unanimously with a roll call vote. The meeting was then adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - May 10, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Chair, Dave Reed. There was a quorum for conducting business.

II. Approve and Sign Contract with MCG Strategic Services

Copies of the contract were distributed for the Board to review. Motion by Mark Hanson to remove one sentence from the contract with Mary Gottschalk, reading AGiven the recent and very public dismissal of the executive officers^, seconded by Rick dark, motion Carried unanimously with a roll call vote. Motion by Merrill Stanley to add that partial months would be paid on a pro-rated basis, seconded by Rick dark, motion Carried unanimously with a roll call vote. Motion by Cyril Mandelbaum for the Chair to sign the contract with MCG Strategic Services, seconded by Chris Coleman, motion Carried unanimously with a roll call vote.

III. Approve and Sign Contract with DMACC

Copies of the contract with DMACC were distributed for the Board to review. Motion by Rick dark for the Chair to sign the agreement with DMACC, seconded by Max Worthington, motion Carried unanimously with a roll call vote.

IV. Press Release

A copy was distributed for Board review, minor changes were made. Motion by Mark Hanson to approve the press release as amended, seconded by Cy McDonald, motion Carried unanimously with a roll call vote.

V. Old Business/New Business

There was discussion of having a Board Committee to act as an interface between the Board and the Davis Brown Law Firm. Motion by Rick Clark to approve Frank Cownie, Mike Galloway, and Cy McDonald to serve on the committee, with Dave Reed, Rick Clark, and Angela Sanders as alternates, seconded by Merrill Stanley, motion Carried unanimously with a roll call vote. Jonathan Wilson will cc the committee members on all actions. Max Worthington asked that Jonathan Wilson keep the Board up to date on the costs involved. Motion by Rick dark to approve the letter of engagement with the Davis Brown law firm, seconded by Mike Galloway, motion Carried unanimously with a roll call vote.

VI. Legal Update from Special Counsel Regarding Threatened Litigation (Possible Closed Session)

Motion by Cyril Mandelbaum for the Board to go into a closed session pursuant to Iowa Code Section 21.5(1 )(c), seconded by Bob Sandy. There was a discussion on who could participate in the closed session. Bob Bergman and Mark Godwin, the attorneys for the City of Des Moines were present, and Rick Clark asked if they could participate in the closed session. Also, Joan Welch, the Madison County auditor, was asked by her Board of Supervisors to attend the CIETC Board meetings, and requested to be allowed to attend the closed session.. Motion by Mark Hanson that the session be closed to all but Board Members, Carl Salmons, and the attorneys from the Davis Brown firm, seconded by Sherry Howard, motion Carried.

VII. Adjournment

The Board came out of closed session and the meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - May 5, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Chair, Dave Reed. There was a quorum for conducting business. Motion by Cyril Mandelbaum to address agenda item 2, Legal Update, after agenda item 5, Old Business/New Business, in case there is a need to go into a closed session, seconded by Angela Sanders, motion Carried.

II. Legal Update

Motion by Mike Galloway to go into closed session pursuant to Iowa Code Section 21.5(1)(c), seconded by Bob Sandy, motion Carried unanimously with a roll call vote.

III. Report from Planning Committee

Frank Cownie reported that the Committee met on 5/1 and 5/3. There was a lengthy discussion of the Committee=s recommendation to sign an agreement with DMACC to provide short-term oversight and to hire Mary Gottschalk as a consultant. Rob Denson distributed an organizational flow chart showing how the two would work together, and Mary distributed a document showing the kind of services she would provide. One of the items discussed was the lack of time available to RFP these services.

IV. Discussion of and Possible Action on Interim Management

Motion by Rick dark to approve in concept a consulting arrangement with DMACC and with Mary Gottschalk for their services as discussed for 60 days, with possible 30 day extensions, at no cost from DMACC and at $7,000 per month for Mary Gottschalk, and to further authorize Carl Salmons to prepare a memorandum of agreement to bring back for the Executive Committee to sign if necessary, and then be ratified by the full Board. Motion seconded by Bob Sandy, Carried unanimously with a roll call vote.

V. Old Business/New Business

Karnale Manuel asked if the LEOs still wanted to have joint meetings with the RWIB on alternating months. The Board would like to continue with that schedule.

VI. Adjournment

The Board came out of closed session and the meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM LEO MEETING
Friday, April 28, 2006

I.Call to Order/Roll Call

The meeting was called to order by the Chair, Dave Reed. There was a quorum for conducting business.

II.Board Consideration of Hiring Special Counsel for Litigation Purposes

Mark Hanson reported that the Committee had extreme confidence in Carl Salmons, and wanted to keep him involved, but there was concern that he would be asked to appear as his witness if there is litigation. There was discussion of the firms interviewed by the Litigation Committee, and of the availability of funds to pay the special counsel. A majority of the costs could come back to the counties, but the costs could be higher if special counsel isn't retained at this time and one of the terminated employees pursues litigation. He also said the Committee was unanimous in their recommendation of the Davis firm. Motion by Mark Hanson to retain the Davis firm as Special Counsel for Litigation Purposes, seconded by Frank Cownie, motion Carried unanimously with a roll call vote. Rick dark will work with Carl Salmons to investigate the availability of funds for litigation.

Dave Reed announced that he had a letter from Jasper County appointing Bill Ward as the alternate for Max Worthington. Motion by Mike Galloway to receive and file, seconded by Bob Sandy, motion Carried.

Motion by Rick Clark to authorize staff to prepare a letter requesting the return of records from the FBI, seconded by Mark Hanson, motion Carried.

Report from Planning Committee

The Planning Committee reported they had put together a list of goals:

X Insure continuity of services
X Make management recommendations to the full board
X Review all policies and procedures
X Create a model for other 28E organizations
X Improve public trust
X Improve employee morale

Mike Galloway reported that the Planning Committee discussed having a review of finances, governance and reporting procedures. They felt they, the committee, didn't have time to do this work themselves, and that their goal should be to find consultants, and to do research into the costs involved. Mike told the Board there was a need to decide whether interim management should be selected from within CIETC or if we should solicit outside management, and that the Board should discuss and understand DMACC=s proposal. Carl Salmons pointed out that the accountant position is an immediate need. Mike Galloway said the long-term goal is to address policies and procedures, and asked what should be done in the interim. Frank Cownie said we should bring in a manager with financial expertise. Cyril Mandelbaum recommended hiring Mary Gottschalk, who has an MBA from the University of Chicago, and has helped the Des Moines Library Foundation and Drake University. Cyril said she would also be qualified to do the Director's job, but that she wouldn't want to do it long term.

Rick Clark asked about the idea of a loaned executive on an interim basis. Frank Cownie said he felt the Board needed a full understanding of the programs, regulations and funding issues before they could come to a long-term decision. Mark Hanson stated that Carl Salmons had been very specific about the immediate need for an accountant. Jack Cline pointed out that the assistant accountant is currently handling the day-to-day accounting duties. Mark Hanson asked Rob Denson if DMACC would be able to provide the accounting services as well as the oversight if their proposal were accepted. Mike Galloway pointed out it would be more appropriate to have that discussion under next agenda item. He asked the Board to acknowledge the Committee=s goals, and how the Board would suggest the Committee proceed. Motion by Mike Galloway for the Board to accept the goals of the Joint RWIB/LEO Planning Committee and direct the Committee to do an analysis of interim possibilities and come back to the Board with a proposal to review regarding engaging a consultant within the next 30 days, seconded by Bob Sandy, motion Carried.

Frank Cownie pointed out that the Davis firm is currently doing a similar analysis and it would be good for the Committee to invite them to sit in on the process. Mike Smith said Mike Wilkinson from IWD is researching possible options for funding.

There was discussion about the RWIB=s role, they have already selected CIETC as the WIA service provider for the next fiscal year, and whether the LEO Board has the authority to change that. There was also discussion about the quality of service currently being provided.

IV. Discussion and Possible Action of Interim Management

The Board discussed where do we go right now - the top 3 positions are no longer here, what do we do for now? Do we appoint an interim manager from within, do we go out and secure an interim manager, or do we accept DMACC's proposal? Jack Cline's qualifications and whether there is a need to fill both CEO and COO positions were discussed. There was also discussion about DMACC=s proposal. DMACC was asked to attend the Joint Planning Committee meeting on 5/1/06.

V. Consideration of Website Redesign

This item was tabled, the website is an RWIB issue.

VI. Old Business/New Business

There was some discussion about an issue with the prisoner re-entry grant. There are some issues the 5th Judicial Court has with the clients coming to the Workforce Center. Motion by Bob Sandy for Dave Reed and Karnale Manuel to sign a letter requesting a meeting with 5th Judicial, seconded by Bill Ward, motion Carried.

VII. Public Comment

There was none.

VIII. Adjournment

The meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
Joint RWIB/LEO MEETING Minutes - April 20, 2006, and
Reconvened Meeting - April 21, 2006

1. Call to Order/Roll Call

The LEO meeting was called to order by the Vice-Chair, Dave Reed. Karnale Manuel called the RWIB and YAC to order. There was a quorum for conducting business. Attendees were:

RWIB RWIB Ex-Officio LEOs LEOs Kamale Manuel Rosie Thierer Cy McDonald Frank Cownie Michael T. Smith Tomoko Yajima Max Worthington Rick C lark Robert Veal -rgrry Meek Howard Pothoven Michael Galloway Bob Brown Twilah Hotopp Mark Hanson Bob Sandy Bill Ward Bill Peppmeier Dave Reed Others Braxton Pulley Cindi Cannavo Sherry Howard Jack Cline KylaWilson Steve McCann Cyril Mandelbaum Karen Cogan Chris Madison Angie Sanders Carl Salmons Merrill Stanley Mary Chapman

Motion by Frank Cownie for the LEOs to amend the agenda to move Further Report on Asserted Liability of CIETC to Former Employees to the end of the meeting just prior to Old Business/New Business, and to add Item 1a, Discussion of Planning Strategy, seconded by Bob Sandy, Carried unanimously with a roll call vote.

Motion by Braxton Pulley for the RWIB to amend the agenda to move Further Report on Asserted Liability of CIETC to Former Employees to the end of the meeting just prior to Old Business/New Business, and to add Item 1a, Discussion of Planning Strategy, seconded by Michael Smith, motion Carried unanimously with a roll call vote.

I.a. Discussion of Planning Strategy

Frank Cownie spoke about the letter from the City of Des Moines to the CIETC Board requesting a management review and outlining the issues they feel need to be reviewed. Rick Clark also spoke on these issues, and said the City would like to see a committee put together to address these issues. They made it clear that their concern was to see services continue to be provided to the people who need them. Dave Reed agreed, and said he would like to see a Board meeting held to address these issues as quickly as possible. Rick Clark suggested putting together a working committee. Braxton Pulley requested the RWIB have representation on the committee also. Kamale Manuel suggested requesting technical assistance from the DOL. He also agreed having LEO and RWIB members working together would be best, and suggested 3 members from each for the committee. Motion by Frank Cownie for the LEOs to create a Joint RWIB/LEO Planning Committee, seconded by Merrill Stanley, motion Carried unanimously with a roll call vote. Frank Cownie, Mike Galloway, and Dave Reed from the LEOs, Kamale Manuel, Braxton Pulley, and Michael Smith from the RWIB agreed to serve on the committee. Dave Reed extended an invitation to Dave Neil to sit in on the committee, or have a representative from IWD to sit in as well. Mr. Neil said he would check to see who would be appropriate.

2. Election of Officers

Motion by Max Worthington for the LEOs to nominate Dave Reed as Chair, seconded by Cy McDonald. There were no other nominations, motion Carried unanimously with a roll call vote. Motion by Howard Pothoven for the LEOs to nominate Cy McDonald as Vice- Chair, seconded by Bob Sandy. There were no other nominations, motion Carried unanimously with a roll call vote. Motion by Cy McDonald for the LEOs to nominate Sherry Howard as Treasurer, seconded by Max Worthington. There were no other nominations. Motion Carried unanimously with a roll call vote, with Frank Cownie, Merrill Stanley, and Rick Clark abstaining.

3. Report of Action of the Executive Committee to Implement the Decision of the Full CIETC Board to Terminate the Employment Contracts of Ramona Cunningham. John Bargman. and Karen Tesdell

Carl Salmons, CIETC attorney, reported on the Procedural Due Process Meeting held 4/12/06. He noted that John Bargman was the only one of the three who appeared, and he declined to make a presentation in open session on the advice of his counsel. All 3 were terminated.

4. Resolution for Authorization to Make Signatory Changes to the CIETC Bank Account

Dave Reed told the Board he and Sherry Howard had gone to the bank last Thursday and added Sherry to the signature card and removed Archie Brooks at that time, in order to process payroll. Frank Cownie asked if the checks required 2 signatures. Dave replied that they do, and had been signed in the past by CIETC staff with rubber stamps of Dave's and Archie's signatures. Currently all checks are being signed in person by the Executive Committee. The stamps are now with Carl Salmon's office. Dave Reed said he would like to also add Cy McDonald, and have all 3 Executive Committee members review all bills. Motion by Mark Hanson for the LEOs to have the Executive Committee review all bills, and add Cy McDonald to the signature card, seconded by Max Worthington, motion Carried unanimously with a roll call vote. Frank Cownie noted this should be subject to review by the RWIB/LEO Planning Committee.

5. Presentation from DMACC Representative

Doug Williams, Kirn Linduska, and Mary Chapman from DMACC spoke about the ways in which they feel they could be helpful to CIETC at this time. They spoke about providing interim assistance to assure services are provided to clients. The Board felt the Planning Committee needed to meet and decide what direction to go before deciding what kind of assistance is required.

6. Legal Update from Assistant Attorney General Grant Dugdale

Grant Dugdale reported to the Board that IWD will continue to reimburse CIETC for claims and expenses going forward, with the exception of any compensation paid to Ramona Cunningham, John Bargman, or Karen Tesdell, any bonuses to any CIETC employee, and any fringe benefits to any non-CIETC employees. They also reserve the right to deny any, all or part of a claim for reimbursement they feel would be in conflict with any particular grant agreement.

7. IWD Update

Dave Neil addressed the Board briefly. He told them the Department of Administrative Services had conducted a survey of CIETC staff, their job duties, seniority, the programs they work with, salary, hire date. He said there was good cooperation between CIETC and IWD staff. Dave Reed and Michael Smith added comments about the hard work and dedication of the CIETC staff.

8. Request for Funds Verification

Nathan Brooks spoke to the Board about the request he would like the Chair to sign to draw down funds from The Director's Council to pay the employee working with the Prisoner Re-Entry grant. The contract has not yet been signed, but we have received a subcontractor's awardee letter. Jack Cline told the Board this was not unusual, it's a normal part of the process, and that he recommended the Board approve the action. Motion by Michael Galloway for the LEOs to direct staff to request the draw down from The Director's Council, but not to expend funds until the contract is signed, seconded by Max Worthington, motion Carried unanimously with a roll call vote.

9. Job Expo Update

Suzy Mrzena spoke about the Youth Job Fair held recently at DMACC, and how successful it was. There were many youth who attended, and many of them interviewed on the spot.

Tony Calaro and Kristi Judkins spoke about the Job Expo coming up in May at the Polk County Convention Complex, as well as the weekly Job Fair held at the Workforce Center.

10. Future Meeting Location

Motion by Frank Cownie for the LEOs to continue holding Board Meetings at the Workforce Center, seconded by Cyril Mandelbaum, motion Carried.

11. Receive and File Resignation Letter

Motion by Mark Hanson for the LEOs to receive and file the resignation letters from Archie Brooks, Tom Vlassis, and Ako Abdul-Samad, seconded by Bob Sandy, motion Carried unanimously with a roll call vote.

12. Reports

Jack Cline briefly went over the reports, and told the Board what the acronyms meant, and what the different programs are. There was discussion about the kind of information reported to the Board, and having the Planning Committee look at that, to ensure the Board is getting appropriate information.

Motion by Sandy Shaver for the RWIB to receive and file the Fiscal Report, Monthly Report, Dislocated Worker Report, and ICHS Report, seconded by Braxton Pulley, motion Carried.

Motion by Merrill Stanley for the LEOs to receive and file the Fiscal Report, seconded by Angela Sanders, motion Carried. Motion by Michael Galloway for the LEOs to receive and file the Monthly Program Reports, seconded by Angela Sanders, motion Carried. Motion by Max Worthington for the LEOs to receive the Dislocated Worker Report, seconded by Cy McDonald, motion Carried. Motion by Cyril Mandelbaum for the LEOs to receive and 3 file the ICHS report, seconded by Merrill Stanley, motion Carried.

13. Old Business/New Business

Karnale Manuel told the Boards that he had signed a letter of support for Excel Community Outreach Center, for the Prisoner Re-Entry Initiative. Motion by Braxton Pulley for the RWIB to approve the Chair's action, seconded by Bob Veal, motion Carried. The RWIB then adjourned their meeting with a Motion from Chris Madison, seconded by Sandy Shaver, motion Carried.

14. Further Report on Asserted Liability of CIETC to Former Employees

Carl Salmons told the Board that the legal strategy discussed in Closed Session at the April 7 meeting was compromised, due to the presence of a Board Member, who has since resigned, who it has since been discovered had a personal relationship with one of the terminated employees. He asked the Board to consider going into a closed session to discuss new legal strategy. This is pursuant to Iowa Code Section 21.1 (5)(c). Motion by Frank Cownie for the LEOs to go into closed session, seconded by Michael Galloway, motion Carried unanimously with a roll call vote. The Board then went into closed session. Because of the length of discussion the Board chose to go out of closed session and reconvene the next day. Motion by Max Worthington for the LEOs to go out of closed session, seconded by Bob Sandy, motion Carried unanimously with a roll call vote. They went back into open session on Friday, 4/21/06 at 2:07 p.m. Steve Holmes, the Story County Attorney, Bruce Bergman, the City of Des Moines Attorney, and Mark Godwin, the City of Des Moines Deputy Attorney, joined the Board for this meeting, along with the CIETC Attorney, Carl Salmons. There was a lot of discussion on the legality of other attorneys joining in the closed session. The meeting remained in open session. Carl spoke about his concerns that he could be called as a witness if there is criminal prosecution, and that would keep him from being able to perform as ClETC's attorney in that matter. If the Board needs to switch attorneys Amid-stream because Carl needs to testify, there would be considerable issues to face, cost, getting another attorney up to speed. The Board decided to have a Litigation Committee to interview attorneys in order to choose a firm to recommend to the full Board. Motion by Frank Cownie for the LEOs to form a Litigation Committee consisting of Cyril Mandelbaum, Michael Galloway, Frank Cownie, and Mark Hanson, seconded by Cyril Mandelbaum, motion Carried unanimously with a roll call vote.

15. Public Comment

There was none.

16. Adjournment

The meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO EXECUTIVE COMMITTEE
MEETING Minutes-April 12, 2006

I.Call to Order/Roll Call

The meeting was called to order by the Vice-Chair, Dave Reed. Also present were Sherry Howard, Treasurer, and Jon Swanson, CIETC Attorney. Dave Reed noted that other CIETC Board members were present in the audience and asked them to introduce themselves - Mayor Frank Cownie, Rick dark, and Merrill Stanley from the City of Des Moines were all present, as was Mark Hanson, Dallas County Supervisor.

II.Hearing on Opportunity to Contest the Decision by the CIETC Board of Directors to Terminate the Employee Contracts of Ramona Cunningham, John Bargman, and Karen Tesdell

Jon Swanson reported that he received a letter from Ramona Cunningham's attorney stating she is not contesting the Board's decision to terminate her employment contract, and she is waiving procedural due process right to attend the hearing, and reserving rights in relation to what compensation may be due to her upon termination of her employment. Mr. Swanson then introduced Charles Gribble, attorney for John Bargman. Mr. Gribble requested the Executive Committee go into closed session pursuant to Iowa Code Section 21.5 (1 )(i). Dave Reed and Sherry Howard conferred with CIETC counsel, and chose not to go into closed session. Mr. Reed then called for a brief recess.

After the recess Charles Gribble withdrew John Bargman's request to appear before the Executive Committee. He said he would speak to CIETC counsel about possible arbitration.

Jon Swanson noted that CIETC had not heard anything from Karen Tesdell. He indicated the portion of the meeting allowing the employees to respond was concluded. A member of the public requested an opportunity to speak to the Executive Committee, Dave Reed said it would not be appropriate at that time. Motion by Sherry Howard to go into closed session pursuant to Iowa Code Section 21.5 (1)(c), seconded by Dave Reed, motion Carried unanimously with a roll call vote.

The open session resumed. Sherry Howard noted that the purpose of the hearing was to offer to the three employees whose employment contracts were terminated by vote of the full CIETC Board in it's meeting on April 7, 2006, an opportunity to appear and contest that decision.

On the basis of the contact that we have received from counsel for Ramona Cunningham, Motion by Sherry Howard to affirm the decision of the full CIETC Board to terminate the employment contract of Ramona Cunningham, seconded by Dave Reed, motion Carried unanimously with a roll call vote.

On the basis of the fact that we have not received any contact from or on behalf of Karen Tesdell, Motion by Sherry Howard to affirm the decision of the full CIETC Board to terminate the employment contract of Karen Tesdell, seconded by Dave Reed, motion Carried unanimously with a roll call vote.

On the basis of the appearance of John Bargman and his counsel, and the statements that were made, Motion by Sherry Howard to affirm the decision of the full CIETC Board to terminate the employment contract of John Bargman, seconded by Dave Reed, motion Carried unanimously with a roll call vote.

Mayor Frank Cownie delivered a letter to the Executive Committee, outlining the areas of management policies the City of Des Moines feel need to be addressed.

III.Adjournment

The meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - April 7, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Vice-Chair, Dave Reed. Everyone around the table introduced themselves. There was a quorum for conducting business.

Motion by Ako Abdul-Samad to amend the agenda and add 3 items - Ratification of the actions of the Executive Committee to sign paperwork giving consent to the DCI for search and seizure of computers, paperwork, and other items pertaining to Ramona Cunningham, John Bargman, and Karen Tesdell; approval for continuation with Carl Salmons as CIETC attorney; and receive and file the resignation letter from Archie Brooks - seconded by Tom Vlassis, motion Carried unanimously with a roll call vote.

Motion by Bob Brown to ratify the action of the Executive Committee to sign consent for the DCI to search and seize items from the offices of Ramona Cunningham, John Bargman, Karen Tesdell, Tammy Higar, and Dianne Bolden, seconded by Max Worthington, motion Carried unanimously with a roll call vote.

Motion by Tom Vlassis to authorize Carl Salmons of Gaudineer, Comito & George, LLP, to continue as the attorney for CIETC, seconded by Bob Sandy, motion Carried unanimously with a roll call vote.

Motion by Ako Abdul-Samad to accept Archie Brooks resignation from the Board, seconded by Tom Vlassis, with a request that there be special emphasis on paragraph 3, A. CIearly, among those items that need to be addressed by the Board are personnel policies that give to one individual the authority to handle all wage matters, staff domination of information and policy, and staff input identifying incorrect or misleading information from State and Federal Officials, motion Carried unanimously with a roll call vote.

Carl Salmons, CIETC attorney, introduced Dave Neil, Interim Director of IWD. Mr. Neil spoke briefly about his main concerns, which are continuation of services in the most efficient and economical way, and dealing with public perception.

Grant Dugdale, Assistant Attorney General, addressed the Board. He said the funds from the State for CIETC payroll had been approved, with the exception of any reimbursements for Ramona Cunningham, John Bargman or Karen Tesdell, and for any bonuses for any staff. He also said the State was reserving the right to re-examine the decision at a later date. Dave Neil added that IWD's new interim finance person would be going over ClETC's payroll to ensure no bonuses were being paid. He also noted the State was contemplating pulling the contracts for Promise Jobs and the Workforce Investment Act, pending action by the CIETC Board.

II. New Business

There was none.

III. Discussion of Personnel and Funding Issues

Carl Salmons addressed the Board, and spoke about the issues that needed to be discussed, primarily the employment contracts for Ramona Cunningham, John Bargman and Karen Tesdell, and issues with the 28E and By-Laws, as well as related items that could impact litigation. He suggested going into a closed session to discuss those items, and legal strategies, and to allow for client-attorney privilege, pursuant to Iowa Code Section 21.5(1 )(c). Motion by Max Worthington to go into closed session pursuant to Iowa Code Section 21.5(1)(c), seconded by Mark Hanson, motion Carried unanimously with a roll call vote.

Geoff Greenwood of KCCI respectfully requested the Board reconsider going into closed session, and asked if only potential litigation would be discussed, or if other personnel matters would also be considered. Carl Salmons replied that the discussion would be about potential litigation issues involving the contracts. Geoff Greenwood then requested to be allowed to make a record of the individuals who would be allowed into the closed session, and their relationship to the CJETC Board. Cart Salmons replied there would be a roll call vote taken, and then asked that the press remove all microphones and recording equipment. The Board then went into closed session.

The Board came out of closed session. Motion by Ako Abdul-Samad to make agenda item 2 an action item, seconded by Max Worthington, motion Carried unanimously with a roll call vote.

Motion by Tom Vlassis and John Mauro jointly, subject to a procedural due process hearing to be conducted on Wednesday, April 12, 2006 at 1 p.m. at CIETC, to be conducted by the Executive Committee, and assuming these three contracts are valid (and there is substantial doubt about that), the contracts of Ramona Cunningham, John Bargman, and Karen Tesdell are hereby canceled and terminated under the provision of each contract which reads:

A. Notwithstanding anything contained in this agreement, CIETC may terminate this employment upon a minimum of 14 days notice to the employee should any of the following events occur:
a. A finding of substantial disallowed costs under an audit or Federal or State monitoring review.

Motion seconded by Mark Hanson, motion Carried unanimously with a roll call vote.

Dave Reed made the following statement: We have addressed the issues, as listed on today's agenda, and took what we feel is the appropriate action. Any further questions need to be referred to Carl Salmons, ClETC's attorney. Thank you all for being here.

IV. Adjournment

The meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
CENTRAL IOWA EMPLOYMENT & TRAINING CONSORTIUM
LEO MEETING Minutes - March 16, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Chair, Archie Brooks. There was a quorum for conducting business.

II. Approval of 2/16/06 Joint Meeting Minutes

Motion by Sherry Howard to approve the 2/16/06 Joint Meeting Minutes, seconded by Ako Abdul-Samad, motion Carried.

III. IWD Question & Answer

Tony Dietsch from IWD was available to answer questions.

IV. Update from Washington. DC

Dave Reed told the board they took the opportunity to visit Iowa legislators while they were in DC for the NAWB conference.

V. Certification of WIA Training Providers

There were no training providers requesting certification at this time.

VI. Report

Motion by Mike Campbell to receive and file the Fiscal Report, Monthly Report, Dislocated Worker Report, and ICHS Report, seconded by Dave Reed, motion Carried.

VII. Other

Max Worthington - there is a rumor that Maytag will close for one week on March 27, and that they will not reopen.

VIII. Old Business/New Business

Mark Hanson asked about funding streams, Ramona Cunningham replied that the state uses a formula.

IX. Public Comment

There was none.

X. Adjournment

The meeting was adjourned.

 

 

SERVICE DELIVERY REGION XI
RWIB YOUTH ADVISORY COUNCIL
MEETING Minutes - March 14, 2006

I. Call to Order/Roll Call

The meeting was called to order by the Chair, Karnale Manuel. There was quorum present for conducting business.

II. Approval of 1/17/06 YAC Meeting Minutes

Motion by Bob Veal to approve the 1/17/06 YAC Meeting Minutes, seconded by Jan Smith, Motion Carried.

III. Planning Committee Update

Michael Smith repo